FOR PROMPT PROCESSING OF YOUR APPOINTMENT OF AGENT REQUESTS, PLEASE READ THE FOLLOWING:
PER TEXAS PROPERTY TAX CODE SECTION 1.111(b):
- Appointment of agent requests MUST be submitted on a form prescribed by the Comptroller;
- The Comptroller provides two forms specifically for the use by a lessee as the agent for a property owner, or on behalf of a lessee;
- The Comptroller’s forms can be found on their website at: https://comptroller.texas.gov/taxes/property-tax/forms/;
WCAD RECOMMENDS THAT THE SUBMITTING PARTY:
- Email appointment of agent forms to: Agents@wcad.org;
- Ensure ownership information provided in Step 1 matches District property records. Please refer to the District’s property records at WCAD.org for current property information;
- Clearly identify properties by providing District assigned property identification numbers or quick reference numbers;
- Ensure forms signed by persons other than the property owner listed in Step 1 appropriately indicate their authority to act on the property owner's behalf;
- If your client is a property management company, we strongly recommend that proof of the property management companies’ authority be provided with the appointment of agent form. A copy of the agreement between the property owner and the property management company, or a notarized affidavit of authority.
WCAD WILL RETURN TO THE SENDER A NOTICE OF UNPROCESSED FORMS, TYPICALLY WITHIN A WEEK, OR SOON THEREAFTER:
Reasons for returned forms include, but are not limited to, the following:
- Absence of representation authority;
- Forms requiring copies of documentation authorizing signer to designate agents or to act on behalf of the property owner;
- Insufficient agent information;
- Insufficient identification of properties;
- Lessee submissions on incorrect form(s);
- Ownership discrepancies;
- Signature discrepancies to include questionable signer(s), undated forms and lack of signer's title/identification;
- Submissions on outdated form versions;
- Requests submitted on forms other than a Comptroller prescribed form;
For further assistance on this matter, please contact the Records Department by email at Agents@wcad.org or by phone at:
☎️ 512-930-3787
